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<li><a class="current">Archive Editing Policy</a></li>
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<li class="current">Archive Editing Policy</li>
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<h1 class="title">Archive Editing Policy</h1>
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<ul class="w3c_toc"><li class="toc_prefix">On this page → </li><li><a href="#preamble">premable</a><span class="bullet"> • </span></li><li><a href="#conditions">conditions of policy</a><span class="bullet"> • </span></li><li><a href="#sender">role of the sender</a><span class="bullet"> • </span></li><li><a href="#general">general considerations</a><span class="bullet"> • </span></li><li><a href="#method">method of request</a></li></ul>
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<p class="intro tPadding">This document outlines the conditions, requirements, and
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considerations for processing modification requests in <a href="http://lists.w3.org/Archives/Public/">W3C Mailing Lists
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Archives</a>. See below for information about:</p>
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<h2 id="preamble">Preamble</h2>
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<p>The effectiveness with which the W3C attains its objectives
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centers on a trust between W3C and its many audiences.
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Participants in W3C activities, and subscribers to its lists,
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where much of the day-to-day discussion of technical,
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operational, and communications issues occurs, rely on the
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mailing lists and archives maintained by the W3C to be
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persistently accessible repositories of e-mail communications
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regarding the various activities and operations of the W3C and
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its contributors. Accordingly, it is paramount that the archives
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are maintained at a consistent level of integrity: they should
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rarely be edited.</p>
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<p>On the rare occasions that need arises to edit information
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contained in archived messages, careful examination will be given
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to the particular circumstances of the request, in order to
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ensure a fair and balanced disposition.</p>
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<h2 id="conditions">Conditions of Policy</h2>
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<p>The need for editing or excising material contained in an
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archived message is addressed <em>only</em> when the sender of
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the archived message requests it. Carefully documented exceptions
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may be considered.</p>
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<h2 id="sender">Role of the Sender</h2>
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<p>While W3C has implemented methods to protect e-mail addressess
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in W3C-hosted list archives, it is the sole responsibility of
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each user of the archives to exercise care in the disposition of
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privacy information. A request for an archival edit is not a
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remedy for indiscriminate handling of personal privacy
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information. Neither is the editing of the archives an
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appropriate solution for decreasing one's exposure to Unsolicted
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Bulk E-mail, or Spam, or removing traces of embarassing or
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inconvenient Public postings.</p>
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<p>Accordingly, senders must carefully consider any disclosure of
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private information or confidential comments made by named
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correspondents in non-Public messages. Public disclosure of
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private information or confidential communications on a W3C forum
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will be rapidly crawled, cached, indexed, and recorded in many
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mirror sites, and result in high scoring in search engine
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returns.</p>
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<p>Senders should include detailed justification that will give
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evaluating managers and Systems staff a clear sense of the
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urgency and needs of the requestor.</p>
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<h3 id="components">Specific request components</h3>
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<p>A request for an archival edit should include the
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following:</p>
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<ul class="show_items"><li>A complete detailed rationale for the request.</li><li>A precise description of the material to be edited.</li><li>A statement indicating an understanding of this
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policy.</li></ul>
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<h2 id="general">General Considerations</h2>
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<p>Timeliness is paramount for effectively countering any adverse
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circumstances resulting from posted material in W3C archives.
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Mail sent to a list is immediately distributed to all subscribers
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of the list. Therefore, requests should be submitted as soon as
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the need for the action is identified.</p>
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<p>It is the nature of the archives to house, and make available,
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the records of discussion in each of the individual fora. Any
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request for editing of the archives entails a change in these
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records, and is very carefully scrutinized. The W3C staff will
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seek to be fair, and will consider each case on its individual
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merits.</p>
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<p>While the W3C is sensitive to the need for protecting personal
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information from exploitation by spammers, we cannot engage in
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the revision of the archives for the purpose of decreasing one's
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vulnerability to Spam or search engine exposure. Neither can we
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revise archival material for the purpose of updating personal
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contact information within posts: Archives are historical
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documents, not personal records. If a sender posts to a Public
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forum, it should be understood the <a href="http://www.w3.org/Mail/Overview#PublicPosts">information will be
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publicly available in perpetuity</a>.</p>
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<h3 id="noedits">Non-edit Conditions</h3>
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<p>Archive edits will not be made for any of the following:</p>
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<ul class="show_items"><li>To reduce an individual's exposure to Spam</li><li>To reduce an individual's exposure to search engine
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returns</li><li>To remove or update personal address data</li><li>Any post recorded as sender-approved through the <a href="http://www.w3.org/2002/09/aa/">archive approval
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system</a>
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</li></ul>
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<p>All requests will be examined by W3C managers and Systems
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staff to ensure careful and efficient processing of each request.
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The disposition of each request will be recorded in the team-only
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archive <a href="mailto:team-archive-editor@w3.org">archive-editor</a>.</p>
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<h2 id="method">Method of Request</h2>
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<p>The sender of the archived message should send a request to
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<a href="mailto:team-archive-editor@w3.org">archive-editor@w3.org</a>.
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This is a W3C Team-confidential list that is used to process and
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record W3C staff actions, and the resolution of each request.</p>
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