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274 lines
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274 lines
12 KiB
<?xml version="1.0" encoding="UTF-8"?>
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<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN"
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"http://www.w3.org/TR/xhtml1/DTD/xhtml1-transitional.dtd">
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<html xmlns="http://www.w3.org/1999/xhtml" lang="en" xml:lang="en">
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<head>
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<title>Scribe Duty Checklist for Semantic Web Deployment Working Group</title>
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</head>
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<body>
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<pre>
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Using the IRC channel to document teleconferences
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<a href="http://www.w3.org/2006/07/SWD/Scribing.html">http://www.w3.org/2006/07/SWD/Scribing.html</a>
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Tom Baker
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----------------------------------------------------------------------
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About these guidelines
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In W3C teleconferences, the IRC channel is used not only
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to record communication among the attendees, but also to
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control two robots (see Further Reading below):
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-- <RRSAgent>, a helpful bot for recording an IRC session;
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-- <Zakim>, an IRC bot that interacts with W3C's Zakim audio
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teleconference bridge.
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----------------------------------------------------------------------
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1. Before the teleconference, the W3C Team Contact prepares Zakim and RRSAgent
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1.1. RalphS invokes Zakim and RRSAgent
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<RalphS> /invite Zakim #swd
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<RalphS> /invite rrsagent #swd
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<RalphS> rrsagent, bookmark
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<RRSAgent> logging to <a href="http://www.w3.org/2006/10/24-swd-irc">http://www.w3.org/2006/10/24-swd-irc</a>
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<Ralph> zakim, this will be swd
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<Zakim> ok, Ralph; I see SW_SWD()11:00AM scheduled to start in 5 minutes
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1.2. RalphS provides basic information for the record
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<RalphS> Meeting: SWD WG
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Chair: Tom
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Agenda: <a href="http://lists.w3.org/Archives/Public/public-swd-wg/2006Oct/0047.html">http://lists.w3.org/Archives/Public/public-swd-wg/2006Oct/0047.html</a>
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Previous: 2006-10-17 <a href="http://www.w3.org/2006/10/17-swd-minutes.html">http://www.w3.org/2006/10/17-swd-minutes.html</a>
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Regrets: Diego, Fabien
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Regrets+ Alistair, Guus
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rrsagent, please make record public
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----------------------------------------------------------------------
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2. Everyone else joins
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2.1. Attendees join an IRC channel in one of the following ways:
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-- <a href="irc://irc.w3.org:6665/swd">irc://irc.w3.org:6665/swd</a> - by clicking on this in their browser
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-- <a href="irc:irc.w3.org">irc:irc.w3.org</a> (port 6665), #swd - by using an IRC client
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-- <a href="http://www.w3.org/2001/01/cgi-irc">http://www.w3.org/2001/01/cgi-irc</a> - by using W3C's Web-based IRC (member-only)
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2.2. Everyone dials in to the Zakim Teleconference Bridge
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-- +1-617-761-6200
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-- conference code 79394# ('SWDWG')
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2.3. Caller IDs are associated with IRC nicks
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<Zakim> +??P39
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<RalphS> zakim, ??p39 is Antoine
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<Zakim> +Antoine; got it
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<Zakim> + +1.650.450.aabb
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<RalphS> zakim, aabb is Daniel
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<Zakim> +Daniel; got it
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<RalphS> zakim, nick TomB is Tom
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<Zakim> ok, RalphS, I now associate TomB with Tom
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<benadida> zakim, I am Ben_Adida
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<RalphS> zakim, Ben_Adida is with RalphS
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<Zakim> +Ben_Adida; got it
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2.4. Zakim reports who is on the call
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<TomB> zakim, who is here?
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<Zakim> sees on the phone: TomB, Antoine, SeanB, +44.120.682.aaaa, Elisa_Kendall
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sees on irc: benadida, Elisa, SeanB, Antoine, RRSAgent, TomB, Zakim, RalphS
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----------------------------------------------------------------------
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3. The meeting starts
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3.1. Scribe is designated
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<RalphS> Scribe: Daniel
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Scribenick: Dlrubin
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3.2. First agenda topic is started
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<RalphS> Topic: Admin
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3.3. Scribe records a presentation, indicating continuation with "..."
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<Dlrubin> Elisa: see XMDR www.xmdr.org and look at latest UML and OWL versions
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<Dlrubin> ... though a bit out of sync with the document text
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<Dlrubin> ... they've recently sent me XMI stuff
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3.4. Attendees chime in with links ("->")
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<TomB> -> <a href="http://hpcrd.lbl.gov/SDM/XMDR/overview.html">http://hpcrd.lbl.gov/SDM/XMDR/overview.html</a>
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<RalphS> -> <a href="http://www.xmdr.org/">http://www.xmdr.org/</a> eXtended MetaData Registry Project
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3.5. Someone raises hand, is called on, speaks, and is scribed
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<SeanB> q+ to ask about migration from "scruffy" to "neat"
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<Zakim> sees SeanB on the speaker queue
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<TomB> ack SeanB
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<Zakim> SeanB, you wanted to ask about migration from "scruffy" to "neat"
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<Dlrubin> SeanB: Is there a gray area between scruffy and neat?
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3.6. Whenever the scribe presents, someone else steps in to scribe
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<RalphS> Scribenick: Antoine
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<Antoine> Daniel: As we already have SKOS documents...
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3.7. Next agenda topic is started
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<RalphS> Topic: RDF in XHTML
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----------------------------------------------------------------------
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4. Actions and decisions are recorded
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4.1. Scribe records an action ("ACTION:")
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<Dlrubin> ACTION: Elisa to post announcement to SWD list
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<RRSAgent> records action 2
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4.2. Scribe (or RalphS) pastes an action from the agenda into IRC
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(and thus into the minutes), indicating its status on next line
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<RalphS> ACTION: Alistair give pointers to deployed SKOS systems.
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[recorded in <a href="http://www.w3.org/2006/10/17-swd-minutes.html#action06">http://www.w3.org/2006/10/17-swd-minutes.html#action06</a>]
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* RRSAgent records action 4
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<RalphS> --continues
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or
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<RalphS> --dropped
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or
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<RalphS> --done
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4.3. Scribe records a decision ("RESOLVED:")
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<RalphS> RESOLVED: Next telecon will be 14 November, 1600 UTC
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----------------------------------------------------------------------
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5. Issues arising
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5.1. Someone speaks off-the-record, using "/me" to hide from minutes
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<TomB> /me dialing in...
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5.2. Someone mutes their phone
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<TomB> /me zakim, please mute me
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<Zakim> Tom_Baker should now be muted
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5.3. Scribe makes a mistake or omission - others correct
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<Antoine> ???: charter for HTML WG has gone for review
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<RalphS> s/???/Ralph/
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<RalphS> s/has gone/has not yet gone/
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----------------------------------------------------------------------
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6. Meeting is closed
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6.1. Meeting is adjourned and people hang up phones
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<RalphS> [adjourned]
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<Zakim> -Antoine
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<Zakim> -Elisa
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6.2. Scribe (or RalphS) requests a list of attendees "for the record"
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<RalphS> zakim, list attendees
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<Zakim> As of this point the attendees have been TomB, Antoine,
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SeanB, Elisa_Kendall, Ralph, Ben_Adida, Bernard, Daniel
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6.3. RRSAgent is asked to draft the minutes
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<Dlrubin> rrsagent, please draft minutes
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<RRSAgent> I have made the request to generate <a href="http://www.w3.org/2006/10/31-swd-minutes.html">http://www.w3.org/2006/10/31-swd-minutes.html</a> Dlrubin
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6.4. RalphS closes Zakim and RRSAgent
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<RalphS> zakim, bye
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<--| Zakim has left #swd
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<RalphS> rrsagent, bye
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----------------------------------------------------------------------
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7. Scribe edits and posts minutes
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7.1. Scribe downloads and edits the HTML file
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-- Saves <a href="http://www.w3.org/2006/10/31-swd-minutes.html">http://www.w3.org/2006/10/31-swd-minutes.html</a> locally.
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-- Edits HTML to clarify who is talking when.
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-- Deletes irrelevant IRC commands or chatter.
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7.2. Scribe sends edited minutes to Ralph Swick <swick@w3.org>
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for posting because WG participants do not normally have access
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to the <a href="http://www.w3.org/2006/">http://www.w3.org/2006/</a> tree.
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7.3. Scribe downloads a plain-text copy of the finished minutes
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"<a href="http://www.w3.org/2006/10/10-swd-minutes.html">http://www.w3.org/2006/10/10-swd-minutes.html</a>,text".
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7.4. Scribe posts edited minutes to public-swd-wg@w3.org
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A good example,
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<a href="http://lists.w3.org/Archives/Public/public-swd-wg/2006Oct/0051.html">http://lists.w3.org/Archives/Public/public-swd-wg/2006Oct/0051.html</a>
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| Subject: "Meeting record: 2006-10-24 SWD telecon"
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| The [1]record of yestersday's SemWeb Deployment WG
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| telecon is ready for review. A text copy follows below.
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1 | [1] <a href="http://www.w3.org/2006/10/24-swd-minutes.html">http://www.w3.org/2006/10/24-swd-minutes.html</a>
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2 | Topics
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| 1. [5]Admin
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| 2. [6]SKOS Requirements
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| 3. [7]RDF in XHTML
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| 4. [8]Recipes for Publishing RDF Vocabularies
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3 | Summary of Resolutions
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| RESOLVED Next telecon will be 14 November, 1600 UTC
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4 | Summary of Action Items
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| [NEW] ACTION: Daniel to link his use case to SKOS draft [recorded in
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| [19]<a href="http://www.w3.org/2006/10/24-swd-minutes.html#action01">http://www.w3.org/2006/10/24-swd-minutes.html#action01</a>]
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| [PENDING] ACTION: Alistair give pointers to deployed SKOS systems.
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| [recorded in
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| [20]<a href="http://www.w3.org/2006/10/17-swd-minutes.html#action06">http://www.w3.org/2006/10/17-swd-minutes.html#action06</a>]
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| The full text of the minutes follows.
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| -----------------------------------------------------------------------
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5 | [full text of minutes]
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Notes:
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1. Link to full meeting record.
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2. Topics - pasted from draft minutes generated by RRSAgent.
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3. Summary of Resolutions - plucked by hand from draft minutes ("nice to have")
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4. Summary of Action Items - pasted from end of draft minutes generated by RRSAgent.
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5. Full text of the revised minutes as per
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<a href="http://www.w3.org/2006/10/10-swd-minutes.html">http://www.w3.org/2006/10/10-swd-minutes.html</a>,text
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----------------------------------------------------------------------
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Further reading
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-- <a href="http://www.w3.org/1998/12/bridge/Zakim.html">http://www.w3.org/1998/12/bridge/Zakim.html</a> (one page)
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Who is using Zakim now; a link to the Zakim calendar.
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-- <a href="http://www.w3.org/2002/01/UsingZakim">http://www.w3.org/2002/01/UsingZakim</a> (one page)
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How to join a conference, mute your audio, raise your hand, etc.
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-- <a href="http://www.w3.org/2005/rules/wg/wiki/UsingZakim">http://www.w3.org/2005/rules/wg/wiki/UsingZakim</a> (one page)
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How to log into IRC before calling, hide Zakim commands from
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the agenda, manage the speaker queue.
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-- <a href="http://www.w3.org/2005/rules/wg/wiki/TeleconEtiquette">http://www.w3.org/2005/rules/wg/wiki/TeleconEtiquette</a> (one page)
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When to mute your phone, when to use IRC instead of talking.
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-- <a href="http://www.w3.org/2001/12/zakim-irc-bot.html">http://www.w3.org/2001/12/zakim-irc-bot.html</a> (twenty pages)
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Full documentation for Zakim.
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-- <a href="http://www.w3.org/2002/03/RRSAgent">http://www.w3.org/2002/03/RRSAgent</a> (six pages)
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Full documentation for RRSAgent.
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-- <a href="http://dev.w3.org/cvsweb/~checkout~/2002/scribe/scribedoc.htm">http://dev.w3.org/cvsweb/~checkout~/2002/scribe/scribedoc.htm</a>
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How to generate meeting minutes from an IRC Log.
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</pre>
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<hr />
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<p>Change log:</p>
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<pre>
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$Log: Scribing.html,v $
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Revision 1.8 2007/09/07 10:18:05 swick
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Add wrapper to make this a valid XHTML document.
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</pre>
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<hr />
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<address>
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Tom Baker
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$Date: 2007/09/07 10:18:05 $
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</address>
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</body>
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</html>
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