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<div id="Contents">
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<h1><span class="trail"><a href="/2005/Incubator/">Incubator
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Activity</a> > Incubator Group (XG) Procedures</span></h1>
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<ul>
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<li><a href="#Participation">Participation</a></li>
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<li><a href="#Transparency">Transparency and
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Confidentiality</a></li>
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<li><a href="#Deliverables">Deliverables and Publications</a></li>
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<li><a href="#Procedures">Group Procedures</a></li>
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<li><a href="#Duration">Duration</a></li>
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<li><a href="#Updates">Updates to Charter</a></li>
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<li><a href="#Patent">Patent Policy</a></li>
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<li><a href="#Communications">Communications</a></li>
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</ul>
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<h2><a name="Participation" id=
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"Participation">Participation</a></h2>
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<p>Participation in Incubator Groups (XGs) is open to W3C Member
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representatives and Invited Experts according to the Process
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Document's procedures for W3C Working Groups (see the <a href=
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"http://www.w3.org/2005/10/Process-20051014/groups.html#group-participation">
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Process Document</a>, particularly the <a href=
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"http://www.w3.org/2005/10/Process-20051014/groups.html#group-participation">
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introduction to 6.2.1</a>, and sections <a href=
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"http://www.w3.org/2005/10/Process-20051014/groups.html#member-rep-wg">
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6.2.1.1</a> and <a href=
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"http://www.w3.org/2005/10/Process-20051014/groups.html#invited-expert-wg">
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6.2.1.3</a>), except that the Chair assumes role of the Team
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Contact as noted in these sections.</p>
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<h2><a name="Transparency" id="Transparency">Transparency and
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Confidentiality</a></h2>
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<ul>
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<li>All technical work is on a Member-only mailing list and Web
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pages, unless proposed otherwise in the Charter.</li>
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<li>The XG must maintain one public Web page (with the name of the
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XG, link to its Charter, and other materials as desired), and one
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public mailing list (for public comments, and other interaction
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between the XG and public, as desired).</li>
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</ul>
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<p>The XG Charter proposal must explain any differences from or
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additions to these defaults.</p>
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<h2><a name="Deliverables" id="Deliverables">Deliverables and
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Publications</a></h2>
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<ul>
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<li>The main product of a successful XG is an XG Report (modeled
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after an <a href=
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"http://www.w3.org/Consortium/Process/tr.html">Interest Group
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Note</a>, but with its own style) that is on the <a href=
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"/2005/Incubator/XGR/">index of XGRs</a> linked from the W3C's
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<a href="http://www.w3.org/TR/">technical report index</a> along
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with the name of the responsible XG.</li>
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<li>For the purposes of the Incubator experiment, the XG will be
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asked by the Team to complete a survey to help understand the
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experience of the XG with the process contained in this Activity
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Proposal.</li>
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</ul>
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<h2><a name="Procedures" id="Procedures">Group Procedures</a></h2>
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<p>Like other groups within W3C, Incubator Groups strive to make
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decisions by consensus, manage dissent and maintain standing of its
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participants according to the <a href=
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"http://www.w3.org/Consortium/Process/">W3C Process Document</a>.
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The Charter may specify additional mechanisms to enable the group
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Chair to manage dissent, maintain their chartered scope, and keep
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to schedule.</p>
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<h2><a name="Duration" id="Duration">Duration</a></h2>
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<p>Each XG will end:</p>
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<ul>
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<li>Upon completion of the work in eyes of the XG, whether deemed
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successful or not.</li>
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<li>Upon reaching the end of the chartered duration, which is a
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maximum of one year from the start of the XG.</li>
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</ul>
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<p>Following end of the XG, a new charter may be proposed with an
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incremental duration such that the total duration of the XG will
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not exceed two years.</p>
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<h2><a name="Updates" id="Updates">Updates to Charter</a></h2>
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<p>Refinements to an XG Charter may be made by the XG on a
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consensus basis during the first month of operation. Only those
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changes that propose to alter significantly the scope or method of
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work must first be cleared with the Activity Lead.</p>
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<h2><a name="Patent" id="Patent">Patent Policy</a></h2>
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<p>An Incubator Group Charter includes patent policy requirements
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for Participants in that group.</p>
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<h3 id="options">Patent Policy Options for Charters</h3>
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<p>All XG Participants have the <a href=
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"http://www.w3.org/Consortium/Patent-Policy-20040205/#sec-Disclosure">
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disclosure obligations</a> of the W3C Patent Policy. In addition,
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an XG charter includes one from the following menu of options,
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described in full below:</p>
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<ul>
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<li><a href="#option1">Option 1</a>: Participants make no licensing
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commitments / Disclosure-only</li>
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<li><a href="#option2">Option 2</a>: Participants must provide a
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statement of agreement or disagreement to abide to the W3C Patent
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Policy for any work transitioned to the Recommendation Track</li>
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<li><a href="#option3">Option 3</a>: Participants must agree to
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abide by the W3C Patent Policy for any work transitioned to the
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Recommendation Track</li>
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</ul>
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<h4 id="option1">Option 1: Participants make no licensing
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commitments / Disclosure-only</h4>
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<p>The [Name] Incubator Group provides an opportunity to share
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perspectives on [Topic]. W3C reminds Incubator Group participants
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of their obligation to comply with patent disclosure obligations as
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set out in <a href=
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"/Consortium/Patent-Policy/#sec-Disclosure">Section 6</a> of the
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W3C Patent Policy. While the Incubator Group does not produce
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Recommendation-track documents, when Incubator Group participants
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review Recommendation-track specifications from Working Groups, the
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patent disclosure obligations do apply.</p>
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<p>Incubator Groups have as a goal to produce work that can be
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implemented on a Royalty Free basis, as defined in the <a href=
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"http://www.w3.org/Consortium/Patent-Policy/">W3C Patent
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Policy</a>. The W3C Team is responsible for notifying all
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Participants in this Incubator Group in the event that a new
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Working Group is proposed to develop a Recommendation that takes
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the XG Report as an input.</p>
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<h4 id="option2">Option 2: Participants must provide a statement of
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agreement or disagreement to abide to the W3C Patent Policy for any
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work transitioned to the Recommendation Track</h4>
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<p>The [Name] Incubator Group provides an opportunity to share
|
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perspectives on [Topic]. W3C reminds Incubator Group participants
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of their obligation to comply with patent disclosure obligations as
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set out in <a href=
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"/Consortium/Patent-Policy/#sec-Disclosure">Section 6</a> of the
|
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W3C Patent Policy. While the Incubator Group does not produce
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Recommendation-track documents, when Incubator Group participants
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review Recommendation-track specifications from Working Groups, the
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patent disclosure obligations do apply.</p>
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<p>Incubator Groups have as a goal to produce work that can be
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implemented on a Royalty Free basis, as defined in the <a href=
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"http://www.w3.org/Consortium/Patent-Policy/">W3C Patent
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Policy</a>. All Participants in this XG must make a statement that
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they <strong>Agree</strong> or <strong>Do not agree</strong> with
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the following commitment:</p>
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<blockquote>The Participant I represent agrees to offer patent
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licenses according to the W3C Royalty-Free licensing requirements
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described in <a href=
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"/Consortium/Patent-Policy-20040205/#sec-Requirements">Section 5 of
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the W3C Patent Policy</a> for any portions of the XG Reports
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produced by this XG that are subsequently incorporated into a W3C
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Recommendation produced by a Working Group which is chartered to
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take the XG Report as an input. This licensing commitment may not
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be revoked but may be modified through the Exclusion process
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defined in <a href=
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"/Consortium/Patent-Policy-20040205/#sec-Exclusion">Section 4 of
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the Patent Policy</a>.</blockquote>
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<p><strong>Note</strong>: A Participant in this type of XG may
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change a "Do not agree" statement to an "Agree" statement at any
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time (even after the close of the XG). A Participant is not
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permitted to change an "Agree" statement to a "Do not agree"
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statement.</p>
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<p><strong>Note</strong>: Operationally, to change a statement a
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Participant uses the "join" form identified in the Call for
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Participation and available from the home page for that XG. AC
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Representatives make these changes for participating Members.</p>
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<p>Participants in this Incubator Group who "Agree" with the above
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statement and who wish to exclude <a href=
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"/Consortium/Patent-Policy-20040205/#def-essential">essential
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patent claims</a> from the licensing commitment must join the
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Working Group created to work on the XG Report and follow the
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normal exclusion procedures defined by the Patent Policy. The W3C
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Team is responsible for notifying all Participants in this
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Incubator Group in the event that a new Working Group is proposed
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to develop a Recommendation that takes the XG Report as an
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input.</p>
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<h4 id="option3">Option 3: Participants must agree to abide by the
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W3C Patent Policy for any work transitioned to the Recommendation
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Track</h4>
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<p>The [Name] Incubator Group provides an opportunity to share
|
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perspectives on [Topic]. W3C reminds Incubator Group participants
|
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of their obligation to comply with patent disclosure obligations as
|
|
set out in <a href=
|
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"/Consortium/Patent-Policy/#sec-Disclosure">Section 6</a> of the
|
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W3C Patent Policy. While the Incubator Group does not produce
|
|
Recommendation-track documents, when Incubator Group participants
|
|
review Recommendation-track specifications from Working Groups, the
|
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patent disclosure obligations do apply.</p>
|
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<p>Incubator Groups have as a goal to produce work that can be
|
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implemented on a Royalty Free basis, as defined in the <a href=
|
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"http://www.w3.org/Consortium/Patent-Policy/">W3C Patent
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Policy</a>.</p>
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<blockquote>
|
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<p>Participants agree to offer patent licenses according to the W3C
|
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Royalty-Free licensing requirements described in <a href=
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"/Consortium/Patent-Policy-20040205/#sec-Requirements">Section 5 of
|
|
the W3C Patent Policy</a> for any portions of the XG Reports
|
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produced by this XG that are subsequently incorporated into a W3C
|
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Recommendation produced by a Working Group which is chartered to
|
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take the XG Report as an input. This licensing commitment may not
|
|
be revoked but may be modified through the Exclusion process
|
|
defined in <a href=
|
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"/Consortium/Patent-Policy-20040205/#sec-Exclusion">Section 4 of
|
|
the Patent Policy</a>.</p>
|
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<p>Participants in this Incubator Group wishing to exclude <a href=
|
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"/Consortium/Patent-Policy-20040205/#def-essential">essential
|
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patent claims</a> from the licensing commitment must join the
|
|
Working Group created to work on the XG Report and follow the
|
|
normal exclusion procedures defined by the Patent Policy. The W3C
|
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Team is responsible for notifying all Participants in this
|
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Incubator Group in the event that a new Working Group is proposed
|
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to develop a Recommendation that takes the XG Report as an
|
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input.</p>
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</blockquote>
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<h3 id="torec">Transition to the Recommendation Track</h3>
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<p>Royalty-Free licensing commitments for the XG Report produced by
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an XG will facilitate transition to the <a href=
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"REC-track.html">W3C Recommendation Track</a>. All current and past
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XG Participant disclosures and licensing commitments must be part
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of any proposal to charter a W3C Working Group to move an XG Report
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through the Recommendation Track. No Activity Proposal arising out
|
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of XG work will be circulated to the Advisory Committee without
|
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this information. Failure to secure W3C Royalty-Free commitments
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from each Participant may necessitate the establishment of a
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<a href=
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"http://www.w3.org/Consortium/Patent-Policy-20040205/#sec-Exception">
|
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Patent Advisory Group</a> (PAG) prior to the start of the Working
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Group.</p>
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<h2><a name="Communications" id=
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"Communications">Communications</a></h2>
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<p>If and when a proposed Charter is approved, the W3C will
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announce the start of the new XG to the Membership and to the
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public. Prior to approval of the proposal, the initiating Members
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must not refer in public to a proposed XG Charter as "submitted to
|
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the World Wide Web Consortium" or "under consideration by W3C" or
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any similar phrase, nor should there be any implication that W3C is
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working on the submitted proposal with the initiating Members. The
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Submitter may publish the documents referenced by the proposed
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Charter at any time.</p>
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<p>XG participants may work with the W3C Communications Team to
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make their own press announcements at any time.</p>
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<p>Please recall that per the W3C Process Document, all <a href=
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"/2005/10/Process-20051014/liaisons">liaisons with other
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organizations</a> must be coordinated by the Team due to
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requirements for public communication; patent, copyright, and other
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IPR policies; confidentiality agreements; and mutual membership
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agreements.</p>
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<hr />
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<address><a href="mailto:coralie@w3.org">Coralie Mercier</a>,
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Incubator Activity Lead<br />
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<small>$Revision: 1.47 $ of $Date: 2010/09/23 08:22:50
|
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$</small></address>
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rel="Copyright">Copyright</a> © 2005 <a href="/"><abbr title=
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"http://www.csail.mit.edu/"><abbr title=
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"Massachusetts Institute of Technology">MIT</abbr></a>, <a href=
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"http://www.ercim.org/"><acronym title=
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"European Research Consortium for Informatics and Mathematics">ERCIM</acronym></a>,
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<a href="http://www.keio.ac.jp/">Keio</a>), All Rights Reserved.
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W3C <a href=
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