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177 lines
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177 lines
6.6 KiB
<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN"
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<html xmlns="http://www.w3.org/1999/xhtml">
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<head>
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<title>W3C: archive approval system</title>
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/*]]>*/</style>
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<body>
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<h1><a href="http://www.w3.org/"><img align="bottom"
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src="http://www.w3.org/Icons/WWW/w3c_home" height="48" border="0"
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alt="W3C" /></a> <a href="../../../Mail/"> <img
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src="http://www.w3.org/Icons/WWW/mail48x" alt="Mail"
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width="48" height="48" border="0" /></a>
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<span id="title">Archive approval system</span></h1>
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<p>
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In Sep 2002, W3C started using a system on its mailing lists that obtains
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explicit approval from posters to include their messages
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in our <a href="http://lists.w3.org/">mailing list archives</a>
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on the Web.
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</p>
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<h2><a name="faq">Frequently Asked Questions</a></h2>
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<p>
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Here are some frequently asked questions about this system,
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with answers:
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</p>
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<h3><a name="what">What is</a> the <em>Archive Approval System</em>?</h3>
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<p>
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The <em>Archive Approval System</em> is a mail archive service for mailing lists at w3.org . The first time it sees mail from an address, it sends a confirmation back to <span class="from">that address</span> to get the sender's consent to archive that and future emails. If your mail is not reaching W3C lists, look for AA messages sent from <span class="search">aa-sender@listhub.w3.org</span> (don't forget to look in your spam box as well).
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</p>
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<pre>Date: Sun, 07 Jun 2009 11:46:34 +0000
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From: W3C List Manager <<span class="search">aa-sender@listhub.w3.org</span>>
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Subject: IMPORTANT: your message to public-rdf-dawg
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To: <span class="from">eric+test@w3.org</span>
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This is a response to a message apparently sent from your address to
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public-rdf-dawg@w3.org:
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<span class="orig">Subject: proposed text for article seven</span>
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<span class="orig">From: Eric Prud'hommeaux <<span class="from">eric+test@w3.org</span>></span>
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<span class="orig">Date: Sun, 7 Jun 2009 07:46:27 -0400</span>
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Your message has NOT been distributed to the list; before we distribute it,
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we need your permission to include your message in our Web archive of all
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messages distributed to this list.
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Please visit:
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http://www.w3.org/Mail/review?id=12345678901234567890
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</pre>
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<h3><a name="whatthe">What is</a> this approval system for?</h3>
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<p>
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In the past we have had problems with people sending mail to one of
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our <a href="http://lists.w3.org/">archived mailing lists</a> and then
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being surprised to learn that their message ended up in a public archive.
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</p>
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<p>
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We have hundreds of archived lists and although we try to be clear about
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the purpose of a list whenever we refer to it, we can not control how others refer
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to our lists. Therefore there is always the possibility that someone will send a
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message to our lists without knowing it will be archived on our Web site.
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</p>
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<p>
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This system takes care of that problem by requiring explicit approval
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from each poster before allowing their message to be distributed to the
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list. For the vast majority of posters who do not mind having their
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messages available in our Web archives, there is an option to approve any
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future messages they may send to W3C mailing lists as well.
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</p>
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<p>
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A nice side effect of this system is that it helps to reduce spam on our
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lists, since spammers generally do not read the replies they receive
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(and many or most of the return addresses they use are bogus anyway.)
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</p>
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<h3><a name="moderation">Why has my message not shown up in the archive
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even after I gave approval?</a></h3>
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<p>
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Messages from first-time posters are moderated, to prevent spam. This may
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delay your message by up to 1-2 business days. (generally less)
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</p>
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<h3><a name="confused">Why are</a> you sending me mail? I did not send you anything.</h3>
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<p>
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If you received a notification message from us but did not send us a
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message, someone else may have forged a message with your email address
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as the sender. You can find out where the message originated by looking
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at the Received: headers of the message. (note that the only such header
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that can be trusted to be accurate is the one that shows when/where it
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entered our email systems.)
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</p>
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<p>
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If you are interested in preventing email forgeries claiming to be from
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your site, you may want to consider <a
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href="../../../Mail/spf/">publishing SPF records for your domain(s)</a>.
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W3C's mail servers automatically reject forgeries for domains that have
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published SPF records.
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</p>
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<h3><a name="accept">How does</a> this system interact with smartlist's accept lists?</h3>
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<p>
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If you are familiar with our mailing list system, you may wonder how this
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archive approval system interacts with the existing "accept lists", which
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are the lists of email addresses that are allowed to post to each list.
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</p>
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<p>
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There is no interaction between these two mechanisms. The people who were
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on the accept lists before this system was deployed have never explicitly
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given us permission to archive their messages on our site, so they will
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need to go through this archive approval step at least once along with
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everyone else.
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</p>
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<h3><a name="x-no-archive">Do you</a> honor the X-No-Archive message header? Why not?</h3>
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<p>
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We do not honor the <code>X-No-Archive</code> message header, nor do we
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plan to. All messages distributed to W3C's mailing lists are archived on
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our site; this is a requirement of participation on our lists.
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</p>
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<p>
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The intent of this system is to notify people that if they participate in
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our lists their messages are archived, not to allow them to participate
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without archiving.
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</p>
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<h3><a name="feedback">Where can</a> I send feedback on this system?</h3>
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<p>
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Please send any feedback on this system to <a
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href="mailto:archive-approval-comments@w3.org?Subject=archive%20approval%20system%3a%20">archive-approval-comments</a>.
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</p>
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<hr />
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<address>
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<a href="http://validator.w3.org/check/referer"><img border="0"
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src="http://www.w3.org/Icons/valid-xhtml10"
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alt="Valid XHTML 1.0!" height="31" width="88" align="right" /></a>
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<a href="http://www.w3.org/People/Gerald/">Gerald Oskoboiny</a><br />
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Last modified
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$Date: 2011/03/10 01:46:49 $
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by $Author: gerald $
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</address>
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